Being a newbie wedding planner I am learning SO MANY THINGS along my journey. When I was planning my first styled shoot I could have used some tips from a pro to make my event a little smoother.
These are the top tips I would give a fellow newbie planner:
- Plan everything in advance – I began to message vendors only 2.5 months away from the shoot date and a lot of vendors were all booked up.I found photographers were incredibly a. hard to get a hold of and b. hard to organize a date that worked for them. The photographer is the most important vendor in your shoot (aside from you of course, ha) so you need to make sure you lock one in as far in advance as possible. Also having a photographer secured makes your shoot look more desirable to other vendors you speak to as it shows you are serious about the shoot
- Communicate, communicate, COMMUNICATE – I can’t stress this enough. Ask your vendors straight up what the best way to contact them is. I made the mistake of messaging vendors on all different social medias and got anxious waiting for a reply and sometimes never did. You need to know what form of social media/phone number they will respond to in a timely manner. There is nothing worse than pulling your hair out waiting for a response from the photographer 2 weeks away from shoot date.
- It’s not all about YOU – Don’t forget that a lot of your collaborators will be donating their time and efforts for free or minimal charge so you need to make it clear that they will also be getting something out of the photoshoot as well as you. You can guarantee that they will receive high resolution photographs from the day to use how they wish to promote their businesses. I also provided lunch and drinks for all the vendors on the day as a thankyou. I gave the florist a bottle of wine and a restaurant voucher as she was the only vendor involved that was out of pocket. You’ll find people will remember these gestures ????
- Keep records of vendor experiences – OK….so this one may seem a little petty, however, I feel like it’s good to keep track of who has been treating you right in the early stages of your business and also who to be wary of in the future.You need to protect yourself and make informed decisions about who you work with down the track. If a photographer confirms they will collaborate but then they aren’t contactable for 3 weeks – might be best to pop them down on the naughty side. If a florist who has been around for 30 years and is the only person who happily agrees to do your shoot – put them down on the very good side (this happened to me, she was a gem of a woman!)
- Last but not least, ENJOY YOURSELF – I’m not going to lie, at times you will feel a ridiculous amount of pressure on your shoulders and you’ll want to cry if a vendor says no to you. But just remember to be proud of yourself! This is a big moment in your career and it’s a big brave move. When it is all over with go treat yourself to a lovely meal out with loved ones and realise that you’re kind of a big deal now!